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What it is for

A calendar is the schedule of one person, room, or service. Without a calendar, there are no free time slots and the /book link doesn’t accept bookings.

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Who can use it

The Owner or an Admin of the organization creates calendars. Other roles see the message “Ask the Owner or an Admin of the organization to create the first calendar.” It appears if the agency enabled the Agenda module for the organization.

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Where to click

Open Calendar. If none exists yet, the screen shows “Create the first calendar” with the Create calendar button. If some already exist, go to Settings and use the + (New calendar).

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Step by step

1

Open the form

Click Create calendar or New calendar.
2

Fill in the basic details

Enter the Name (for example, “Consulting”). The Public slug is the end of the link, and it is filled in from the name if you leave it blank. Choose the Type: Individual, Round robin, or Event. If you want, choose a Color and write the Description.
3

Check the time zone

The Time zone comes from your browser’s time zone. Change it if the calendar serves another one.
4

Set the rules

Adjust Duration (min), Interval, Min. notice (h), and Days ahead. If you change nothing, Monday to Friday, 09:00–18:00 in the chosen time zone applies.
5

Conferencing and notices

Under Meeting location / URL, enter where the appointment will take place. Check Send email confirmation and Send email reminder if you want.
6

Choose the participants

Under Participants, check who serves in this calendar. Anyone with Google connected syncs automatically.
7

Save

Make sure Calendar active is on and click Save. The screen shows “Calendar created”.

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What happens next

The calendar appears in the Settings list, with the Public link, and you can use Copy link to send it to the customer. It also joins the Calendars list in the Agenda, where you can Hide or Show each one. To change it later, open Configure on the calendar.

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Delete a calendar

In the form, use Delete calendar. Type DELETE to confirm. The public link stops working. If there are upcoming appointments, choose between Move to another calendar or Cancel the appointments (each person receives the cancellation notice). Only the Owner, an Admin, or whoever created the calendar can delete it.

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Common errors

  • “Enter the calendar name”: the name is required.
  • “Calendar saved, but failed to save participants”: the calendar was created, but the participant list was not. Open Configure and try again.
  • “Ask an administrator”: you don’t have permission to edit.

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Next step